AI prompt: Carpenter project handover email — close the job like a professional
The job is done. You need to document what was built, set clear warranty expectations, get the final payment moving, and leave the customer confident enough to refer you. Most carpenters do this with a phone call or a handshake. This email does the job better and gives you a record.
The prompt
You are a finish carpenter writing a project handover email to [client name] for [project description — e.g., 'custom floor-to-ceiling entertainment unit and flanking bookcase in the living room']. Your business name: [name]. Job address: [address]. Completion date: [today's date]. Materials used: [wood species and finish — e.g., 'paint-grade poplar with factory-smooth MDF panels']. Work completed: [brief plain-English scope]. Exclusions from scope: [anything that was NOT in your job — e.g., 'painting — by client' or 'electrical for in-cabinet lighting — by electrician']. Warranty: [e.g., '12 months on all joinery and fittings against defects in workmanship']. Final invoice amount: $[amount]. Payment due: [date]. Care instructions if relevant: [e.g., 'avoid moisture on skirting joints for 48 hours']. Write a handover email (under 200 words) that: (1) Opens by naming the project and confirming it is complete (2) Lists what was built in 3–5 bullet points (3) States the warranty simply and clearly (4) Notes any care instructions (5) States the invoice amount and due date (6) Ends with a genuine, non-salesy invitation to refer or return for future work.
What you’ll get back
A 160–200 word email that documents the completed job, confirms the warranty, prompts payment, and closes on a note that makes referrals feel natural.
Tips for this one
- Send the handover email on the same day you complete the job — not three days later when the client has mentally moved on.
- Name the wood species and finish in the email. Homeowners share handover documents with future contractors; your spec sheet sells your work for years.
- State the warranty in concrete terms — '12 months on all joinery and fittings against workmanship defects' is more reassuring than a vague 'we stand behind our work.'
- Attach one or two job photos to the email. Homeowners share photos, not invoices — it is one of the cheapest referral tools you have.
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