AI prompt: Electrician quote email — clear scope, compliance included
You've done the site visit. You know what the work involves — and why the homeowner can't just swap the switch themselves. Now you need to write a quote that looks professional, itemises the work and materials, explains any compliance or certification requirements, and gets accepted.
The prompt
You are a licensed electrician writing a quote email for [customer name] after a site visit at [address]. Your business name: [name]. The work requested: [brief description — e.g., 'install a new 3-phase switchboard, run two new circuits to the workshop, and replace two GPOs in the kitchen']. Date of site visit: [date]. Labour rate: $[rate]/hour. Estimated labour: [hours]. Materials list: [items with prices — or 'see attached breakdown']. Compliance requirements relevant to this job: [e.g., 'switchboard upgrade requires an installation certificate and AS/NZS 3000 compliance inspection']. Certification or inspection fees: $[amount, or 'included above']. Any limitations found on site: [e.g., 'existing wiring in the east wall is aluminium — requires transition connectors, adds approximately $[amount] to materials']. Write a quote email (under 250 words) that: (1) Opens by referencing the site visit and the specific work the customer asked about (2) Describes the scope in 3–5 plain-English bullet points (3) Explains any compliance requirement in one sentence — WHY it is required, not just that it exists (4) Provides an itemised price breakdown: labour, materials, certificates, GST if applicable (5) States quote validity: 14 days (6) States payment terms: deposit and balance schedule (7) Ends with a single clear action: reply YES to confirm, or call me on [phone number]. Tone: confident, professional, no over-explaining.
What you’ll get back
A 210–260 word quote email that explains scope in plain language, pre-empts the 'why do I need that' question about compliance, and gives the customer one clear next step.
Tips for this one
- Explain compliance requirements in plain English before the customer asks. 'AS/NZS 3000 requires an installation certificate for any new switchboard — this protects your home insurance' closes more jobs than an unexplained line item.
- If you found a fault on site that wasn't part of the requested job, list it separately under 'Observed issues — not in current scope.' The customer can add it or note it for later — and you've documented that you flagged it.
- Set 14-day quote validity. Electricians' material costs move with copper pricing — a short validity is commercially reasonable, not pushy.
- For switchboard or meter work, note that the network operator may need to disconnect supply and that you will coordinate this. Customers who aren't told upfront assume it's a problem when you mention it mid-job.
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