ManualsSmall Business139·BR

The Bike Repair Shop Owner
Field Manual

100 prompts for the work a bike repair shop owner actually does — seasonal rush scheduling triage, initial repair estimate email, daily repair revenue snapshot.

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Prompt 36 / Bike Repair Shop Owner0/1 filled

Seasonal Rush Scheduling Triage

You are managing the rush: . Write the triage. The classification, since these are not equal: safety-critical repairs on bikes people depend on, quick jobs that turn over fast, standard services, and large or complex jobs that occupy a mechanic for a day. Then the scheduling rule, which is the whole exercise: reserving capacity for quick turnover and safety work rather than filling the board with long jobs, since a workshop entirely committed to overhauls cannot take the commuter with failed brakes. Then the honest lead time quoted to customers, which should be the real one — since a shop quoting a week and delivering three loses the customers it took. Then the deferral conversation for work that can wait. Then the daily review and the flex. Then the capacity decision: overtime, temporary help, or declining work.
Your input: 1 blank. The other 137 words do the thinking for you.

Pages 13, 68 of 100

Two more, straight out of the manual

Prompt 130/1 filled

Initial Repair Estimate Email

You are writing the first estimate: . Write the estimate. What was found, by system — drivetrain, brakes, wheels, bearings, and frame and fittings — with the condition observed and, where wear is measurable, the measurement rather than an opinion, since a chain measured past its limit is a fact and a chain described as worn is a claim. Then the work grouped by priority: safety-critical, needed to keep the bike serviceable, and optional. Then the pricing per group so they can decide by group rather than all or nothing.
Your input: 1 blank. The other 90 words do the thinking for you.
Prompt 680/1 filled

Daily Repair Revenue Snapshot

You are reviewing the day: . Write the snapshot. The revenue split: service labour, parts, and any retail, since they carry different margins and a total conceals which moved. Then the labour metric that matters: hours billed against hours worked by mechanics, which is the utilisation figure that determines whether service is profitable — and which almost nobody tracks daily. Then the throughput: bikes completed and bikes taken in, so the backlog direction is visible. Then the outstanding: jobs awaiting approval and their value, since that is revenue sitting still.
Your input: 1 blank. The other 90 words do the thinking for you.

Contents

Eight chapters, 100 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

Can't I just ask ChatGPT to write these myself?

You can — the way you can write your own contracts. Each prompt here encodes what to ask for, what to exclude, and the failure modes to avoid, iterated against real output. $29 skips that work for every job on this page.

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