Free AI prompt examples.
Browse practical prompt examples by role and task. Each page includes the prompt, expected output, and tips for using it in a real workflow.
Accounting & Tax · 1 prompts
Automotive · 3 prompts
AI Prompt: Explain an auto repair diagnostic fee before the inspection
Free AI prompt for auto repair shops to explain diagnostic fees clearly before work starts — set expectations, reduce pushback, and protect technician time.
AI Prompt: Auto repair delay update email that keeps customers calm
Free AI prompt for auto repair shops to explain a parts or repair delay with a revised ETA, transport options, and a clear next update time.
AI prompt: Auto repair estimate email — plain English that customers actually approve
Free AI prompt for auto repair shop owners to write a repair estimate that explains the fault in plain English, itemises parts and labour, and gets an approval instead of silence.
Beauty & Wellness · 1 prompts
Cleaning Services · 1 prompts
Cross-Industry · 2 prompts
AI Prompt: Data analyst metric-definition alignment memo
Free AI prompt for data analysts to document conflicting metric definitions, propose one source of truth, and get stakeholders aligned before dashboard numbers start arguments.
AI Prompt: Project manager blocked-task escalation note
Free AI prompt for project managers to escalate a blocked task with context, options, and a decision request — without sounding like a blame email.
Financial Services · 1 prompts
Fitness & Coaching · 3 prompts
AI Prompt: Re-engage a personal training client after missed sessions
Free AI prompt for personal trainers to write a supportive, direct message when a client starts missing sessions — reset the plan without guilt-tripping them.
AI Prompt: Monthly Client Progress Check-In for Personal Trainers
Write a motivating, personalised monthly check-in that celebrates specific wins, tracks goal progress, and sets clear focus areas for the next month.
AI Prompt: Nutrition check-in message for personal trainers
Free AI prompt that helps personal trainers write a non-judgmental nutrition check-in after a client misses targets — review patterns, reset one behaviour, and keep them moving.
Hospitality · 1 prompts
Insurance · 4 prompts
AI Prompt: Claims adjuster coverage-question update email
Free AI prompt for claims adjusters to explain a pending coverage question clearly, request the right documents, and reduce repeated status calls without making a premature coverage decision.
AI Prompt: Claim Delay Update Email for Insurance Agents
Free AI prompt that writes a clear, empathetic claim delay email — keeps policyholders informed and cuts inbound "where's my claim?" calls.
AI Prompt: Risk manager incident root-cause brief for leadership
Free AI prompt for risk managers to turn incident notes into a concise root-cause brief with controls, owner actions, and escalation risks leadership can act on.
AI Prompt: Underwriter missing-information request to a broker
Free AI prompt for underwriters to request missing submission information from a broker in a way that is specific, prioritised, and more likely to get a complete response.
Landscaping · 1 prompts
Marketing & Advertising · 1 prompts
Nonprofit & Fundraising · 3 prompts
AI Prompt: Grant budget narrative cleanup before submission
Free AI prompt for grant writers to turn a rough spreadsheet and program notes into a clear, funder-ready budget narrative without inventing costs.
AI Prompt: Program Officer Follow-Up Email for Grant Writers
Write a professional post-submission follow-up to a foundation program officer — keeps your application visible without being pushy.
AI Prompt: Draft a nonprofit grant logic model from messy program notes
Free AI prompt that turns nonprofit program notes into a funder-ready logic model with inputs, activities, outputs, outcomes, indicators, and assumptions.
Real Estate · 2 prompts
AI prompt: Property manager lease renewal notice (start the conversation 90 days early)
Free AI prompt for property managers to send a lease renewal notice that surfaces the tenant's decision early enough to list the property or negotiate a rent review without a scramble.
AI Prompt: Rejected Offer Email for Real Estate Agents
Draft a sensitive, professional email telling buyer clients their offer wasn't accepted — and keeping the relationship intact for the next opportunity.
Small Business · 1 prompts
Trades & Construction · 16 prompts
AI prompt: Builder first-contact email to engage a new subcontractor
Free AI prompt for builders to write a clear first-contact email to a potential subcontractor — sets expectations on licensing, insurance, and payment terms before anyone steps on site.
AI prompt: Builder project handover email (close the job cleanly and protect your warranty)
Free AI prompt for builders to write a formal project completion handover email — warranties, council sign-offs, maintenance checklist, and final invoice, all in one message the client actually reads.
AI prompt: Contractor supplier price-increase pushback (protect margins without losing the account)
Free AI prompt for contractors and tradies to respond when a supplier notifies them of a sudden price hike — the negotiation email that keeps the relationship and opens the door to a compromise.
AI prompt: Write a job ad to hire an electrical apprentice
Free AI prompt for electricians — write a job advertisement that attracts motivated apprentice candidates who understand the physical demands and the licensing pathway, ready to post to Seek, Indeed, or Facebook.
AI prompt: Electrician late-payment email (without burning the bridge)
Free AI prompt that writes a firm-but-polite chase email when a customer's invoice is overdue. Three escalating drafts. For electricians, works with any AI tool.
AI prompt: HVAC after-hours callout fee — explain it without losing the job
A free AI prompt for HVAC techs to explain after-hours pricing in plain English, including the breakdown most customers actually accept.
AI prompt: HVAC maintenance agreement renewal email (renew before the busy season)
Free AI prompt for HVAC technicians and service companies — write a renewal notice that reminds existing clients when their service agreement expires and makes it easy to re-sign before peak season demand locks out scheduling.
AI prompt: Locksmith after-hours callout — quote it so they say yes at midnight
Free AI prompt for locksmiths to explain emergency callout pricing clearly over the phone or via text — so the customer knows the total upfront before you leave the house.
AI prompt: Painter client complaint response (defuse it, own what's yours, protect the rest)
Free AI prompt for painters to respond to a client complaint — missed patch, wrong sheen, bad edge work — without admitting liability for things that aren't your fault.
AI prompt: Painter quote email — scope, price, and timeline that gets accepted
Free AI prompt for painters to turn site-visit notes into a clean quote email — broken down by area, with prep assumptions that protect you if the walls aren't what you were told.
AI prompt: Pest control post-treatment report email (what was done, what to expect)
Free AI prompt for pest controllers — write a professional post-service report email that covers product disclosure, client instructions, and realistic timelines, satisfying compliance requirements and preventing the 'it didn't work' callback.
AI prompt: Plumber quote email template
Free AI prompt for plumbers — turn rough on-site notes into a clean, itemised quote email a homeowner won't push back on. Works in ChatGPT, Claude, or Gemini.
AI prompt: Respond to a negative Google review as a plumber
Free AI prompt for plumbers — write a calm, professional response to a one- or two-star Google review that shows future customers you handle problems properly.
AI prompt: Plumber scope-creep email (when the homeowner asks for 'one more thing')
Free AI prompt that gets a written go-ahead before you start the extra work — without making the customer feel nickel-and-dimed.
AI prompt: Roofer quote follow-up (without sounding desperate)
Free AI prompt for roofers to follow up on a submitted quote that's gone quiet — a two-touch sequence that moves the homeowner to a decision without pressuring them.
AI prompt: Roofer storm-damage report email — help your customer get the claim approved
Free AI prompt for roofers to write a factual scope-of-damage email that supports the homeowner's insurance claim — clear, professionally worded, without overclaiming.