ManualsRestaurant125·CS

The Coffee Shop Owner
Field Manual

100 prompts for the work a coffee shop owner actually does — equipment replacement business case, menu item margin review, waste-to-margin recovery system.

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Prompt 89 / Coffee Shop Owner0/1 filled

Equipment Replacement Business Case

You are an independent coffee shop owner deciding whether to replace a major machine: [the equipment, e.g., "an eleven-year-old two-group espresso machine — two service calls this year at $340 and $610, a group that runs cool, and a boiler the technician says has maybe two years"]. The options and their prices: [the choices, e.g., "keep and maintain at maybe $1,200 a year rising, refurbished two-group at $9,500, new at $19,000, or new three-group at $24,000 which also needs an electrical change"]. Your volume and constraint: . Structure your output as: (1) **Executive Summary** — three bullets: the recommendation, the number that drives it, and the timing.
Your input: 1 blank. The other 107 words do the thinking for you.

Pages 51, 76 of 100

Two more, straight out of the manual

Prompt 510/3 filled

Menu Item Margin Review

You are an independent coffee shop owner costing your menu properly for the first time: . Your input costs: . What most owners forget to include: .
Your input: 3 blanks. The other 27 words do the thinking for you.
Prompt 760/2 filled

Waste-to-Margin Recovery System

You are an independent coffee shop owner turning waste reduction into a permanent margin line rather than a one-off project: [what the earlier interventions found, e.g., "pitcher discipline cut milk waste from 9% to 5.5%, and the half-batch rule cut dumped brew, together worth about $2,600 a year"]. What is still leaking: . Your recovery channels: .
Your input: 2 blanks. The other 57 words do the thinking for you.

Contents

Eight chapters, 100 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

Can't I just ask ChatGPT to write these myself?

You can — the way you can write your own contracts. Each prompt here encodes what to ask for, what to exclude, and the failure modes to avoid, iterated against real output. $29 skips that work for every job on this page.

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