ManualsLaw & Legal93·CM

The Contract Manager
Field Manual

101 prompts for the work a contract manager actually does — procurement contract evaluation matrix, NDA first draft, vendor correspondence -- renewal negotiation opening.

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Prompt 1 / Contract Manager0/4 filled

Procurement Contract Evaluation Matrix

You are a strategic procurement analyst. We are evaluating proposals from vendors for with an estimated annual contract value of . The vendors are: . I will provide each vendor's proposal summary and proposed contract terms. Create a comprehensive evaluation matrix with: (1) **Commercial Comparison** -- table comparing: base pricing, pricing model (fixed/variable/hybrid), price escalation terms, payment terms, volume discounts, total 3-year cost of ownership, (2) **Contract Terms Comparison** -- table comparing each vendor's position on: liability cap, indemnification scope, warranty terms, termination rights, SLA commitments and credits, data rights, auto-renewal terms, most-favored-customer clause, (3) **Risk Comparison** -- for each vendor: top 3 contract risks, overall risk score (1-10), and any deal-breakers…
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Pages 5, 26 of 101

Two more, straight out of the manual

Prompt 50/3 filled

NDA First Draft

You are an experienced contract manager drafting a mutual non-disclosure agreement. The disclosing and receiving parties are and . The purpose of the NDA is . Draft a mutual NDA that includes: (1) a clear definition of Confidential Information with specific inclusions (business plans, financial data, technical specifications, customer lists, pricing) and exclusions (publicly known, independently developed, rightfully received from third parties, compelled by law), (2) obligations of the receiving party including a standard of care (at least the same…
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Prompt 260/4 filled

Vendor Correspondence -- Renewal Negotiation Opening

You are a contract manager drafting a professional email to a vendor to initiate renewal negotiations. The contract is with , currently set to expire on . The current annual value is . Our assessment is: [describe satisfaction level and any issues, e.g., "generally satisfied with the service but have experienced SLA breaches in Q3 and Q4, and pricing is above current market rates based on competitive quotes"]. Our goals for the renewal are: [list 2-4 goals, e.g., "5-10% price reduction, improved SLA with financial credits, addition of a termination for convenience clause, shorter auto-renewal notice period"].
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Contents

Eight chapters, 101 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

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