ManualsLandscaping88·LC

The Lawn Care Route Operator
Field Manual

100 prompts for the work a lawn care route operator actually does — weekly route planner, monthly cashflow snapshot, property walkthrough estimate checklist.

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Prompt 26 / Lawn Care Route Operator0/2 filled

Weekly Route Planner

You are a lawn care route operator building next week's schedule. Your stops: [the route account list, e.g., "58 residential weekly, 11 residential fortnightly (6 due), 3 commercial — Willow Plaza Tue before 8am, the church Fri, the medical office any day after 5pm"]. Your capacity: . Your geography: . Build the week as a day-by-day route. For each day: the cluster, the stop count, the ordered sequence with the constrained stops placed at their required times, estimated wheels-down minutes, estimated drive minutes, and the resulting revenue per hour of total time.
Your input: 2 blanks. The other 92 words do the thinking for you.

Pages 44, 9 of 100

Two more, straight out of the manual

Prompt 440/1 filled

Monthly Cashflow Snapshot

You are a lawn care route operator closing the month. This month's raw figures: [the season data, e.g., "August — $18,400 invoiced, $16,100 collected, $2,300 aged past 30 days; costs: helper wages $4,900, fuel $1,150, repairs $680, insurance $340, truck payment $620, misc $410"]. Your seasonal context: . Produce the snapshot. It must show collected rather than invoiced as the headline number, because a mowing route with net-30 commercial accounts routinely looks profitable and runs out of cash simultaneously.
Your input: 1 blank. The other 79 words do the thinking for you.
Prompt 90/0 filled

Property Walkthrough Estimate Checklist

You are a lawn care route operator building the checklist you walk with before quoting any new property. What you have historically mispriced: [your blind spots, e.g., "steep back slopes that need a walk-behind, 36-inch gates that force the push mower, unflagged irrigation heads, and lawns that turn out to be half creeping charlie"]. Produce the walkthrough checklist as a numbered field list a crew lead can run in eight minutes with a phone in one hand.
Your input: 0 blanks. The other 77 words do the thinking for you.

Contents

Eight chapters, 100 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

Can't I just ask ChatGPT to write these myself?

You can — the way you can write your own contracts. Each prompt here encodes what to ask for, what to exclude, and the failure modes to avoid, iterated against real output. $29 skips that work for every job on this page.

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