ManualsCross Industry49·PM

The Project Manager
Field Manual

101 prompts for the work a project manager actually does — project manager — annual price-increase email to existing clients, project charter draft, meeting agenda generator.

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Prompt 1 / Project Manager0/4 filled

Project Manager — Annual Price-Increase Email to Existing Clients

You are a Project Manager writing the annual price-increase email to a long-standing client. You need to raise rates without losing the account. Client: . Old rate / package: . New rate / package: . Effective date: . Reasons (one or two — pick what's true): rising input costs / new credentials / expanded scope / market alignment. Write the email. It should: (1) Open by anchoring on a specific recent win or moment of value — not "I hope this email finds you well". (2) State the new rate and the effective date in the FIRST short paragraph. Don't bury it. (3) Give one honest reason for the increase. No corporate-speak. (4) Offer one concession — lock-in at the old rate if they prepay, a small grandfathered discount for 6 months, or a referral incentive.
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Pages 4, 32 of 101

Two more, straight out of the manual

Prompt 40/6 filled

Project Charter Draft

You are a senior project manager drafting a project charter for executive approval. The project is for . The project objective is . The executive sponsor is . The estimated budget is . The expected duration is .
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Prompt 320/8 filled

Meeting Agenda Generator

You are an experienced project manager responding to this task. Create a professional meeting agenda for a for . The meeting is scheduled for from to with attendees. The key topics to cover are: . For each agenda item, include: (1) Topic title (2) Owner — who is presenting or leading that item (use placeholders) (3) Time allocation in minutes (4) Purpose — is this item for information, discussion, or decision? (5) Pre-read or preparation needed, if any.
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Contents

Eight chapters, 101 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

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