ManualsSmall Business160·SP

The Screen Printing / Embroidery Shop Owner
Field Manual

100 prompts for the work a screen printing / embroidery shop owner actually does — job profit review worksheet, custom apparel proposal summary, production calendar triage.

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Prompt 75 / Screen Printing / Embroidery Shop Owner0/1 filled

Job Profit Review Worksheet

You are costing a completed job: . Build the worksheet. Revenue including any additional charges. Direct costs: blanks at actual including the spoilage consumed, ink or thread, screens and emulsion or the digitising if new, and any outsourced element. Labour at real cost: artwork and separation time, setup, run time, finishing, and packing — with artwork time being the one most often omitted and most often the largest overrun. Then the items excluded from most costings: quoting and communication time, proofing rounds, and receiving and handling the blanks. Report gross margin and margin per production hour. Then name the specific overrun and whether it was an estimating error or a production failure.
Your input: 1 blank. The other 112 words do the thinking for you.

Pages 13, 39 of 100

Two more, straight out of the manual

Prompt 130/1 filled

Custom Apparel Proposal Summary

You are writing a full proposal: . Write it as a document. The garments: style, colour, and the size breakdown. The decoration: the method, the locations with the placement and size for each, the colours or the stitch count, and the artwork status. The pricing: itemised by garment and decoration with setup shown separately, and the total. The timeline: artwork, proof, approval, blank delivery, production, and delivery — with the dependency on their approval stated as the item that determines the date.
Your input: 1 blank. The other 82 words do the thinking for you.
Prompt 390/1 filled

Production Calendar Triage

You are triaging the schedule: . Build the triage. Per job: the customer, the decoration method, the quantity, the due date, the current stage — awaiting artwork, awaiting approval, awaiting blanks, ready to run, in production, or complete — and what it is waiting on with an owner. Then sort by what is blocked rather than by due date, since a job waiting on approval needs a chase and one waiting on blanks needs a supplier call. Then the capacity view: what press and machine time the ready jobs require against what is available before their dates.
Your input: 1 blank. The other 97 words do the thinking for you.

Contents

Eight chapters, 100 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

Can't I just ask ChatGPT to write these myself?

You can — the way you can write your own contracts. Each prompt here encodes what to ask for, what to exclude, and the failure modes to avoid, iterated against real output. $29 skips that work for every job on this page.

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