ManualsReal Estate119·VR

The Vacation Rental Manager
Field Manual

100 prompts for the work a vacation rental manager actually does — owner monthly performance summary, owner revenue expectations note, co-host management proposal.

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Prompt 75 / Vacation Rental Manager0/1 filled

Owner Monthly Performance Summary

You are reporting to an owner: . Write the summary. The headline in three lines: the net to them, the occupancy, and how it compares to the same month last year rather than to last month, since seasonality makes month-on-month meaningless. Then the revenue detail: nights sold, the average rate achieved, and the gross. Then the deductions itemised so the net is traceable: channel fees, the management fee, cleaning, consumables, maintenance, and anything else — since an owner who cannot reconcile the net to the gross will ask, and repeatedly. Then the operational: any maintenance, any issues, and any guest matters worth knowing. Then the reviews received. Then the forward view: the bookings on the calendar and the outlook. Then the one thing needing their decision, if there is one.
Your input: 1 blank. The other 130 words do the thinking for you.

Pages 1, 13 of 100

Two more, straight out of the manual

Prompt 10/1 filled

Owner Revenue Expectations Note

You are setting revenue expectations with an owner: . Write the note. The honest projection with its basis: the comparable properties, their occupancy and rates through the year, and the adjustments for this property's specifics — its size, location, condition, amenities, and how it compares. Then the seasonality shown as a monthly shape rather than an annual figure, since an owner given an annual number will divide it by twelve and be disappointed for eight months.
Your input: 1 blank. The other 76 words do the thinking for you.
Prompt 130/1 filled

Co-host Management Proposal

You are proposing management: . Write the proposal. What you actually do, described as work rather than as a service list: the listing and pricing, the guest communication including out of hours, the turnover and cleaning coordination, the maintenance response, the vendor management, and the reporting. Then the service levels: response times, how issues are handled, and what happens at three in the morning. Then the decision framework, which is the part that prevents every future dispute: what you decide within an agreed limit, what requires their approval, and how approval is sought when they are unreachable.
Your input: 1 blank. The other 97 words do the thinking for you.

Contents

Eight chapters, 100 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

Can't I just ask ChatGPT to write these myself?

You can — the way you can write your own contracts. Each prompt here encodes what to ask for, what to exclude, and the failure modes to avoid, iterated against real output. $29 skips that work for every job on this page.

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