ManualsSmall Business167·WP

The Wedding Planner
Field Manual

100 prompts for the work a wedding planner actually does — monthly cashflow review, assistant job ad, master timeline draft.

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Prompt 77 / Wedding Planner0/0 filled

Monthly Cashflow Review

You are a wedding planner reviewing cashflow for [the month and position, e.g., "March: $14,200 received across four retainers and two milestones, $3,800 out in contractor deposits and software, but eleven of your fourteen weddings are between June and October and January's bank balance was the lowest in two years"]. Wedding planning has the most deceptive cash pattern of any service business — money arrives at booking and the work arrives eight months later. Structure your output as: (1) **Executive Summary** — 3 bullets capturing the headline finding, the recommendation, and the immediate next step. (2) **Detailed Analysis** — the full breakdown with evidence, numbers, and reasoning. (3) **Appendix** — supporting data, caveats, and methodology. A busy reader should be able to stop at the Executive Summary and still know what to do.
Your input: 0 blanks. The other 133 words do the thinking for you.

Pages 65, 40 of 100

Two more, straight out of the manual

Prompt 650/0 filled

Assistant Job Ad

You are a wedding planner hiring a day-of assistant: [the role, e.g., "8–14 events per season, mostly Saturdays May through October, 12-hour days, $275 per event plus mileage, must be able to lift 40 lbs and stand for ten hours"]. Wedding assistant ads attract people who love weddings and want to plan them; the job is physical, invisible, and takes direction.
Your input: 0 blanks. The other 61 words do the thinking for you.
Prompt 400/0 filled

Master Timeline Draft

You are a wedding planner building the master timeline for [the event, e.g., "ceremony 4:30 on the lawn, cocktails 5:00, dinner 6:15, first dance 8:00, 11pm hard-out; 150 guests; hair and makeup for a party of seven with two artists; first look at 2:15"]. You build it backwards from the ceremony, because the ceremony is the only fixed point and everything before it is a dependency chain. Produce the timeline in 15-minute increments from the first call time to load-out complete. For every entry: time, what happens, who is responsible, and where.
Your input: 0 blanks. The other 92 words do the thinking for you.

Contents

Eight chapters, 100 prompts

  1. 01

    Pricing & quoting

    Quotes, hourly rate, value-stack, discount calls

  2. 02

    Estimates & proposals

    On-site walkthroughs, scopes, proposal copy

  3. 03

    Customer communication

    Hard emails, follow-ups, late payment chases

  4. 04

    Scheduling & jobs

    Routing, dispatch, no-show recovery

  5. 05

    Marketing on a budget

    Local SEO, postcards, Google profile, reviews

  6. 06

    Hiring & subs

    Job posts, screening, contractor agreements

  7. 07

    Finances & taxes

    Margin, runway, “should I take this job?” math

  8. 08

    The hard ones

    Firing a client, layoffs, mistakes you made

Can't I just ask ChatGPT to write these myself?

You can — the way you can write your own contracts. Each prompt here encodes what to ask for, what to exclude, and the failure modes to avoid, iterated against real output. $29 skips that work for every job on this page.

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