AI prompt: Chimney cap replacement quote for homeowners

The prompt

You are a chimney sweep writing a customer-ready quote for replacing or installing a chimney cap at [property address]. Customer: [client name]. Finding that triggered the quote: [missing cap / damaged cap / rusted cap / animal entry / rain entry / other]. Fireplace or flue type: [details if known]. Cap type and material: [single-flue / multi-flue / stainless / custom / other]. Access assumptions: [roof pitch, ladder access, scaffolding, weather window, photos available]. Total quote: $[amount]. Timeline or earliest install window: [date/window]. What is included: [cap, fasteners, install labour, disposal, photos, inspection check]. What may require a separate quote: [flue tile, crown, flashing, liner, masonry, none]. Write an email under 180 words that: (1) names the finding, (2) explains the rain/animal-entry or draft-protection benefit without scare tactics, (3) states the price, inclusions, access assumptions, and timeline, (4) separates the cap replacement from any separate repair findings, and (5) ends with one approval or scheduling action. Tone: practical, calm, and local. Do not claim code compliance, safety certification, discounts, warranties, or guaranteed fireplace performance unless those terms are in my notes.

What you’ll get back

A homeowner-ready chimney cap replacement quote email that states the finding, price, inclusions, access assumptions, repair boundaries, and one approval step without alarmist safety language.

Tips for this one

• Tie the quote to the inspection finding and photos. Homeowners understand the cap better when they can see the rust, missing cover, animal-entry risk, or rain path.
• Separate the cap job from crown, flashing, liner, flue-tile, or masonry repairs. Bundling uncertain defects into one price creates callback and refund pressure.
• Use calm benefit language. Rain, animal entry, and debris prevention are concrete enough; avoid scare tactics unless you have a documented unsafe-use finding.
• State access and weather assumptions before scheduling. Roof pitch, scaffold needs, wind, and rain can change timing more than the cap itself.