AI prompt: Roofer quote email — from site inspection to accepted job

The prompt

You are a roofing contractor writing a quote email for [business name] to [client name] at [property address]. Scope of work: [describe clearly — e.g., ‘full re-roof: remove and dispose of existing concrete tiles, supply and install Colorbond steel roofing, replace all ridge capping and valley flashing’]. Materials specified: [brand, product line, colour — e.g., ‘Colorbond® Ultra steel in Surfmist®’]. Total quoted price (including GST): [$amount]. Job includes: [itemise — e.g., ‘removal and skip-bin disposal of old roofing, supply and installation of new materials, ridge capping, flashing, all penetration seals’]. Job excludes: [e.g., ‘fascia and soffit repairs, structural timber replacement if discovered, council permits’]. Estimated duration: [e.g., ‘2–3 days’]. Quote valid: [e.g., ‘14 days’]. Write a quote email under 270 words that: (1) Opens with a two-sentence summary of the inspection — current roof condition and why the scope is warranted (2) Names the materials with brand and product line (3) Provides a clear inclusions and exclusions list (4) States quote validity and any conditions (5) Ends with a simple acceptance line: ‘Reply with I accept to confirm your booking.’ Tone: professional, plain language.

What you’ll get back

A 230–270 word quote email that references the inspection, names the materials precisely, and gives the client one clear action to accept — ready to send with a formal quote document attached.

Tips for this one

• Summarise the inspection in two sentences at the top. Homeowners who feel their specific situation was understood are more likely to accept than those who received a form letter.
• Specify the Colorbond® product and colour by name. ‘Colorbond® Ultra in Surfmist®’ reads as precise and professional — ‘steel roofing’ invites price-only comparisons.
• List structural timber as an explicit exclusion with a one-line caveat. It’s the most common mid-job dispute, and flagging it upfront manages expectations before work starts.
• Use a simple acceptance line: ‘Reply with I accept.’ It converts better than ‘contact us to discuss’ because it removes the friction of a phone call for a client who is ready to commit.

Related roofer prompts