AI prompt: Roofer storm-damage report email — help your customer get the claim approved
You've inspected the roof after a storm. The homeowner needs a written assessment from a licensed roofer to support their insurance claim. You need something factual and professional that the insurer takes seriously — without inadvertently killing the claim by misstating what you found.
The prompt
You are a licensed roofing contractor from [business name] writing an inspection report email for a homeowner's insurance claim. Property: [address]. Inspection date: [date]. Storm event: [date and type — e.g. 'hailstorm 15 May', 'high-wind event']. Damage found: [list in plain English — e.g. 'cracked tiles on main pitch, displaced ridge cap along northern edge, flashing damaged at skylight surround']. Pre-existing issues: [note any, or 'none observed']. Roof age: [years]. Recommended scope: [full re-roof / targeted repairs — describe]. Estimated cost: $[cost range]. Write a factual report email (under 200 words) that: (1) States your name, licence number, and inspection date (2) Describes storm damage clearly, separated from any pre-existing wear (3) States your recommended scope and cost estimate (4) Offers to attend the insurer's own inspection. Professional and factual — no exaggeration.
What you’ll get back
A clear 170–200 word inspection report email that presents storm damage factually and professionally — the kind that insurance assessors respond to rather than query.
Tips for this one
- Separate storm damage from pre-existing wear explicitly. Insurers look for this distinction — lumping everything together invites partial rejection and a dispute over what you actually found on the day.
- Include your roofing contractor licence number. An unlicensed assessment carries no weight with an insurer; a licensed one from a named contractor does.
- Note the inspection date relative to the storm date. Insurance policies have reporting windows — the date gap in your report helps the homeowner show they acted promptly.
- Always offer to attend the insurer's inspection. Adjusters who can question the contractor directly resolve claims faster — and your presence protects the homeowner from a low-ball estimate being accepted unchallenged.
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