AI prompt: Roofer storm-damage report email — help your customer get the claim approved
You've inspected the roof after a storm. The homeowner needs a written assessment from a licensed roofer to support their insurance claim. You need something factual and professional that the insurer takes seriously — without inadvertently killing the claim by misstating what you found.
The prompt
You are a licensed roofing contractor from [business name] writing an inspection report email for a homeowner's insurance claim. Property: [address]. Inspection date: [date]. Storm event: [date and type — e.g. 'hailstorm 15 May', 'high-wind event']. Damage found: [list in plain English — e.g. 'cracked tiles on main pitch, displaced ridge cap along northern edge, flashing damaged at skylight surround']. Pre-existing issues: [note any, or 'none observed']. Roof age: [years]. Recommended scope: [full re-roof / targeted repairs — describe]. Estimated cost: $[cost range]. Write a factual report email (under 200 words) that: (1) States your name, licence number, and inspection date (2) Describes storm damage clearly, separated from any pre-existing wear (3) States your recommended scope and cost estimate (4) Offers to attend the insurer's own inspection. Professional and factual — no exaggeration.
What you’ll get back
A clear 170–200 word inspection report email that presents storm damage factually and professionally — the kind that insurance assessors respond to rather than query.
Tips for this one
- Separate storm damage from pre-existing wear explicitly. Insurers look for this distinction — lumping everything together invites partial rejection and a dispute over what you actually found on the day.
- Include your roofing contractor licence number. An unlicensed assessment carries no weight with an insurer; a licensed one from a named contractor does.
- Note the inspection date relative to the storm date. Insurance policies have reporting windows — the date gap in your report helps the homeowner show they acted promptly.
- Always offer to attend the insurer's inspection. Adjusters who can question the contractor directly resolve claims faster — and your presence protects the homeowner from a low-ball estimate being accepted unchallenged.
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How to use this prompt safely
How should a roofer use this prompt?
Paste the prompt into ChatGPT, Claude, or another AI assistant, then replace the bracketed details with your real storm damage insurance email context before sending it to a customer, lead, or team member.
What should I check before using the output?
Review names, dates, prices, commitments, and any policy-sensitive claims before publishing or sending the AI output. Treat the prompt as a working draft generator, not a final approval step.
Where can I find more roofer prompts?
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