AI prompt: Towing invoice template for tow truck operators
A tow operator has completed a private call, motor-club job, police tow, accident-scene recovery, long-distance tow, or impound release and needs a clean invoice or receipt note. The goal is to document call source, vehicle, pickup/drop-off, authorization, tow method, mileage, fees, storage or impound charges, payment status, and supporting records without inventing legal, insurance, lien, or regulatory language.
The prompt
You are an admin assistant for [tow company name], a tow truck operator. Create a customer-ready towing invoice or receipt summary for [customer name / company / motor club / police rotation reference]. Job details: service date/time [date/time], driver [name], dispatch or job ticket [number], call source [private call / motor club / police rotation / accident scene / impound release / other], vehicle [year, make, model, plate/VIN if supplied], pickup location [address], drop-off or storage location [address], tow type [hook-and-chain / flatbed / wheel-lift / recovery / jump start / winch-out / other], authorization notes [who approved and how], mileage [loaded miles and/or base miles], wait or scene time [minutes], photos or documents [list], line items and prices [base hook, mileage, winch/recovery, after-hours, storage, gate, admin, fuel, tax, other], payment status [paid / due / billed to account], payment method or due date [details]. Write a professional invoice email/receipt note under 320 words that: (1) states the job, vehicle, date, and total near the top, (2) itemizes charges in a simple table-style list, (3) explains storage, impound, after-hours, mileage, or recovery fees in plain English only when supplied, (4) references job ticket/photos/authorization notes without exposing private or unnecessary details, (5) states payment status, due date or receipt confirmation, and one next action, and (6) includes a short record-keeping note that this is an invoice/receipt summary based on the supplied dispatch and job notes. Do not invent lien rights, legal deadlines, insurance coverage, police requirements, storage authority, tax rates, discounts, certifications, or reimbursement promises.
What you’ll get back
A customer-ready towing invoice or receipt summary with the job and vehicle details, itemized fees, mileage/storage/payment notes, supporting record references, and one clear payment or filing action.
Tips for this one
- Put the total, vehicle, pickup, drop-off, and job ticket near the top so customers, motor clubs, and fleet accounts can match the invoice quickly.
- Separate base hook, loaded miles, recovery/winch-out, after-hours, storage, gate, admin, tax, and fuel items so fee disputes are easier to resolve.
- Reference photos, authorization notes, and dispatch tickets as records, but do not include private accident, police, or insurance details that are not needed on the invoice.
- Use supplied local fee rules only; towing storage, impound, tax, and lien language varies by location and should not be invented by the prompt.
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