AI prompt: Post-construction cleanup estimate template for cleaning businesses

The prompt

You are a cleaning business owner writing a customer-ready post-construction cleanup estimate for [client name] at [site address]. Use only my verified walkthrough notes. Site type: [new build / renovation / commercial fitout / rental turnover / other]. Approximate size and rooms: [square metres or square feet, rooms, bathrooms, kitchens, floors]. Current condition: [dust level, debris, stickers, adhesive, paint flecks, windows, cabinets, appliances, fixtures]. Included cleaning scope: [rough clean, final clean, touch-up clean, interior glass, cabinet interiors, floors, bathrooms, kitchen, fixtures, skirting boards]. Exclusions and add-ons: [builder debris removal, exterior windows, high-access work, paint or silicone scraping, hazardous materials, rubbish hauling, carpet extraction, repeat dusting after trades return]. Access and readiness notes: [power, water, keys, parking, lift access, trades still on site, defects list]. Pricing: [base clean price], [add-ons], [deposit/payment terms], [quote validity]. Schedule: [date/time window and crew size]. Approval step: [reply YES, sign estimate, pay deposit]. Write a clear estimate under 450 words that: (1) states the site type, total price, and included clean near the top, (2) separates rough clean, final clean, and touch-up clean if relevant, (3) lists exclusions and paid add-ons plainly, especially debris, high-access glass, scraping, and repeat dusting, (4) names access/readiness requirements before arrival, (5) gives schedule, payment terms, quote validity, and one approval step, and (6) sounds like a practical local cleaning owner, not a franchise call centre. Do not invent insurance, safety certifications, same-day availability, hazardous-material handling, defect remediation, or guaranteed dust-free outcomes not in my notes.

What you’ll get back

A customer-ready post-construction cleaning estimate that leads with scope and price, separates included cleaning from add-ons and exclusions, names access/readiness requirements, gives schedule and payment terms, and avoids unsupported safety, insurance, or outcome claims.

Tips for this one

• Separate rough clean, final clean, and touch-up clean because post-construction jobs often need more than one pass when trades return or dust keeps settling.
• Call out builder debris, paint scraping, adhesive removal, high-access glass, exterior windows, and hazardous materials as exclusions or paid add-ons before approval.
• Name readiness requirements — power, water, keys, parking, completed trades, and clear surfaces — so the crew is not blamed for a site that was not ready.
• Avoid promising a dust-free finish after active construction; promise the defined cleaning pass and the conditions needed for it to work.

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