AI prompt: Cleaning business price increase notice (that clients actually accept)

The prompt

You are a client communications specialist writing on behalf of [your business name], a residential and commercial cleaning company. Client: [client name]. Current rate: $[current amount] per clean. New rate: $[new amount] per clean, effective [date]. Reason for the increase: [e.g. 'fuel and supply costs up 18% since our last review', 'award wage increases effective July', 'team certification and insurance renewal']. Client tenure: [years / months with you]. Write a price-increase notice (around 150 words) that: (1) Opens with genuine thanks — one sentence specific to how long they've been with you (2) States the new rate and effective date clearly in the first paragraph — do not bury it (3) Gives one honest reason for the increase (4) Reaffirms what stays the same — the team assigned to them, the routine, the standard (5) Closes with a warm invitation to call or reply if they have questions. Do NOT apologise excessively. Do NOT hedge the new price. Tone: confident, warm, professional.

What you’ll get back

A 130–160 word notice that loyal clients accept because it feels respectful and transparent, not like a corporate form letter slid under the door.

Tips for this one

• Give at least 4 weeks' notice. Short notice reads as an ambush and increases cancellation risk significantly.
• State the exact dollar amount in the first paragraph. Burying the new rate makes clients feel tricked when they eventually find it.
• Lead with tenure. 'You've been with us for three years' signals you see them as a person, not a line item — that matters when the number stings.
• Consider a brief loyalty window ('your current rate applies for one more clean if you book before [date]') — it locks in goodwill instead of prompting them to get competing quotes.