AI prompt: Cleaning business price increase notice (that clients actually accept)
You need to raise your rates. You know some clients will push back. This prompt writes the notice that leads with relationship, states the new rate clearly, gives an honest reason, and closes with warmth — so clients feel respected, not ambushed.
The prompt
You are a client communications specialist writing on behalf of [your business name], a residential and commercial cleaning company. Client: [client name]. Current rate: $[current amount] per clean. New rate: $[new amount] per clean, effective [date]. Reason for the increase: [e.g. 'fuel and supply costs up 18% since our last review', 'award wage increases effective July', 'team certification and insurance renewal']. Client tenure: [years / months with you]. Write a price-increase notice (around 150 words) that: (1) Opens with genuine thanks — one sentence specific to how long they've been with you (2) States the new rate and effective date clearly in the first paragraph — do not bury it (3) Gives one honest reason for the increase (4) Reaffirms what stays the same — the team assigned to them, the routine, the standard (5) Closes with a warm invitation to call or reply if they have questions. Do NOT apologise excessively. Do NOT hedge the new price. Tone: confident, warm, professional.
What you’ll get back
A 130–160 word notice that loyal clients accept because it feels respectful and transparent, not like a corporate form letter slid under the door.
Tips for this one
- Give at least 4 weeks' notice. Short notice reads as an ambush and increases cancellation risk significantly.
- State the exact dollar amount in the first paragraph. Burying the new rate makes clients feel tricked when they eventually find it.
- Lead with tenure. 'You've been with us for three years' signals you see them as a person, not a line item — that matters when the number stings.
- Consider a brief loyalty window ('your current rate applies for one more clean if you book before [date]') — it locks in goodwill instead of prompting them to get competing quotes.
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How to use this prompt safely
How should a cleaning business owner use this prompt?
Paste the prompt into ChatGPT, Claude, or another AI assistant, then replace the bracketed details with your real price increase notice context before sending it to a customer, lead, or team member.
What should I check before using the output?
Review names, dates, prices, commitments, and any policy-sensitive claims before publishing or sending the AI output. Treat the prompt as a working draft generator, not a final approval step.
Where can I find more cleaning business owner prompts?
Use the Cleaning Business Owner prompt bible for 100 role-specific workflows covering sales, follow-up, operations, hiring, reviews, and difficult customer messages.
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