AI prompt: Gutter estimate template for seamless gutter quotes
You measured a house for seamless gutters and need to send a clear written estimate before the homeowner forgets the visit or compares you against two vague bids. This prompt turns your notes into a quote that leads with price, scope, exclusions, warranty, and the next step.
The prompt
You are a professional estimator for [business name], a gutter installation company. Write a homeowner-ready estimate email for [client name] at [property address]. Measurements: [linear feet] of [5-inch/6-inch] [aluminium/copper/steel] [K-style/half-round] gutters, [downspout count] downspouts, [mitres/corners], and [leaf guard option if any]. Total estimate: $[amount]. Timeline: [timeline]. Warranty: [labour warranty] plus [manufacturer/material warranty]. Site notes: [fascia condition, access issues, old gutter removal, drainage concerns, photos taken]. Write the estimate with: (1) subject line, (2) one-sentence recap of the visit, (3) total price near the top, (4) scope of work in homeowner language, (5) line-item breakdown for materials, labour, removal/disposal, permits or extras, (6) exclusions for rotten fascia, painting, underground drainage, and hidden repairs unless included, (7) warranty and quote-expiry details, and (8) one clear acceptance step. Tone: practical, confident, not pushy. Keep it under 350 words. Do not invent code compliance, license details, insurance coverage, or warranty terms I did not provide.
What you’ll get back
A 300–350 word gutter estimate email with the price near the top, plain-language scope, explicit exclusions, warranty/expiry language, and one acceptance action.
Tips for this one
- Lead with the total and the exact gutter profile. Homeowners compare bids fastest on price, material, and downspout count.
- Call out fascia replacement, painting, underground drainage, and hidden rot as exclusions unless they are in the number.
- Use the same wording for quote expiry and warranty every time so every estimate creates a consistent paper trail.
- Attach or reference photos from the site visit when you mention access, drainage, or fascia condition.
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