AI prompt: Tree service storm-damage cleanup quote
A storm has dropped limbs or a small tree across a customer's property. You need to quote emergency cleanup clearly, separate urgent make-safe work from full remediation, and avoid promising insurance coverage, utility clearance, or same-day availability you cannot guarantee.
The prompt
You are an operations manager for [tree service business name]. Write a storm-damage cleanup quote email/text for [customer name] at [address/suburb]. Situation: [describe fallen limbs/tree, access, nearby structures, driveways, fences, power lines if mentioned]. Site visit or photos received: [date/time and notes]. Crew/equipment needed: [crew size, chipper, lift, trailer, traffic control if needed]. Price basis: [fixed price or hourly rate], estimated hours: [hours], debris removal: [included/not included/volume limit], stump work: [included/not included], emergency surcharge: [amount if any], earliest safe start window: [time window]. Write a 180-220 word message that: (1) opens by acknowledging the storm damage and safety concern, (2) lists the exact make-safe and cleanup scope in bullets, (3) states price, emergency surcharge, debris handling, and access assumptions plainly, (4) separates exclusions — power-line work, council permits, insurance approval, stump grinding, hidden damage — without sounding defensive, (5) gives one clear approval step and start-window hold time. Do not promise insurance reimbursement, utility clearance, or same-day arrival unless I supplied it.
What you’ll get back
A safety-first 180-220 word quote message with clear scope, price assumptions, exclusions, and a single approval action the customer can accept quickly after storm damage.
Tips for this one
- Separate make-safe cleanup from stump grinding, fence repair, roof repair, and utility work so storm panic does not create free extra scope.
- If power lines are involved, state that utility clearance must happen before your crew starts — do not imply your crew can handle live-line risk.
- Name debris limits in plain English: one trailer load, chip-on-site, or haul-away included. Storm jobs expand when debris terms are vague.
- Give a short approval hold window during storm weeks. Customers understand urgency when the schedule is moving fast.
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