AI prompt: Tree service estimate template

The prompt

You are an experienced tree service estimator writing an estimate for [client name] at [property address]. Service requested: [tree removal / pruning / stump grinding / storm cleanup / multi-tree package]. Tree details: [species, size/DBH, condition, location, targets nearby]. Site access: [driveway, backyard, slope, fence, utility lines, limited drop zone, crane/bucket access, parking]. Scope included: [climb/rigging/lift work, cut down, chip brush, haul logs, grind stump, cleanup level]. Exclusions or client responsibilities: [permits/HOA approval, utility marking, lawn repair, hidden decay, neighbor access, traffic control, none]. Estimate amount: $[amount]. Schedule window: [date/window]. Write a customer-ready estimate email under 230 words that: (1) opens with a plain summary of the recommended work, (2) lists the tree, access, equipment, and cleanup assumptions, (3) states the price and schedule clearly, (4) separates included cleanup from optional add-ons, (5) names any permit, HOA, utility, or neighbor-access items as pending customer decisions, (6) asks for one approval reply, and (7) stays calm and specific. Do not guarantee future tree safety, permit approval, insurance coverage, utility clearance, or a hazard rating unless those facts are already in my notes.

What you’ll get back

A concise tree-service estimate email that turns site-visit notes into scope, access assumptions, cleanup terms, exclusions, price, schedule, and one written approval step without unsupported safety or permit claims.

Tips for this one

• Name species, DBH or approximate size, and access constraints because those details explain price better than generic labor language.
• Separate brush chipping, log haul-away, stump grinding, and final rake/blow cleanup so the customer sees exactly what is included.
• Call out permit, HOA, utility marking, and neighbor access as decisions or prerequisites instead of quietly assuming they are solved.
• Avoid absolute safety guarantees. Tree work estimates should describe observed facts, planned scope, and known limitations.