AI Prompt: Monthly Client Progress Check-In for Personal Trainers

The prompt

You are a personal trainer sending a monthly check-in to [client name], who has been training with you for [duration]. Their primary goal: [goal — e.g., 'lose 8kg before their holiday in March,' 'run a 5K in under 30 minutes,' or 'build upper-body strength for a desk-job posture issue']. This month's highlights: [2-3 specific wins — e.g., 'completed all 12 sessions, hit a new deadlift PB of 80kg, and stuck to the nutrition plan 5 out of 7 days']. One thing to work on: [specific challenge or adjustment]. Write a check-in message that: (1) Opens by naming a specific win — not generic praise (2) Reviews how this month tracked against the goal (3) Sets 1-2 clear focus areas for next month (4) Ends with an encouraging, personal sign-off. Under 150 words. Tone: warm, direct, coaching — not salesy.

What you’ll get back

A short, personalised check-in that reads hand-written rather than templated — naming specific achievements, linking them to the client's stated goal, and giving clear direction for the month ahead.

Tips for this one

• Open with a specific achievement, not generic praise. 'You hit 80kg on deadlifts' lands; 'Great work this month!' sounds automated.
• Tie progress to the stated goal explicitly — '3kg down, 5 to go before your March holiday' keeps the big picture alive in the client's mind.
• Name one thing to adjust or push next month. A check-in with no direction feels like a report card, not coaching.
• Match language to the client — a 60-year-old training for mobility gets different tone than a 25-year-old chasing a powerlifting total.